Web Conferencing using Microsoft Office Live Meeting 2007

Microsoft® Office Live Meeting offered by Telecom lets you connect with your audience in a more engaging way using a reliable, enterprise-class hosted web conferencing service.

Initiate meetings from your PC to deliver a presentation, kick-off a project, brainstorm ideas, host a training session, edit files and collaborate on whiteboards at a fraction of the cost and without the hassle of travel. Share a document or application without needing to distribute or install it beforehand.

From small, collaborative working sessions to large online presentations, Live Meeting makes it easy for you to present and for your participants to benefit from the web conference - no matter what size the group.

How To

To initiate a Microsoft® Office Live Meeting web conference you need a user ID and a password. You can request these using the online form, or by contacting a Sales Representative by email or phone 0800 656 577.

You only need to be set-up with a user ID and password once. We recommend that you have a separate login for everyone in your organisation who initiates a web conference so that you can identify who the charges belong to and customise your user settings.

It is FREE to be set-up with a user ID and password - you will only be charged (per minute, per participant) for what you use. You can do this either by logging into the web-based portal or download our FREE handy Microsoft Outlook add-in, which enables you to 'Meet Now' or schedule meetings without needing to remember your login details. To join a Microsoft® Office Live Meeting web conference which has been initiated by another user, follow the prompts on the meeting invite.

You will be asked to select whether you want to download the meeting console to your computer (recommended) or join via a web session. All Microsoft® Office Live Meeting charges will be billed to the line number associated with the user ID which initiated the conference.

Combine audio and visual

Microsoft® Office Live Meeting adds the power of graphic presentations to your meetings, up to a maximum size of 1250 participants. It provides a flexible web conferencing platform that can be optimised with the features that best fit the type of meeting you're conducting.

Travel less

Microsoft® Office Live Meeting is a hosted web conferencing tool that enables you to collaborate with other users on documents and applications in a secure online environment, in real-time, without the hassles and costs of travel. All you need is a PC and an internet connection.

Increase productivity

• Increase your output by simultaneously hosting a single presentation to people across town or around the world, without leaving your desk
• Expand your customer base by meeting with clients online, when you can't meet face-to-face because you're in different locations
• Use the time you would usually spend on getting to and from meetings, to meet more frequently with customers, colleagues and business partners
• Give sales presentations, make staff announcements or provide online training even if the other participants do not have the applications installed on their PC

Be more responsive

• Share information and make decisions faster, by organising ad-hoc meetings between key decision makers within minutes.
• Improve your responsiveness to changing situations and specific customer demands

Live Meeting Features

Streamlined Console Design - Put the focus on your content when you simplify common tasks. With the streamlined design, you decide which elements you want to reveal on your console and eliminate distractions for your audience.

Rich Multimedia Options - Keep attendees engaged and make your presentation more memorable with multimedia options like movie clips, Flash animations and audio files.

Webcam - Live Meeting integrated video allows you to use your webcam to enhance the meeting experience, bringing you face to face with your audience. If allowed, attendees with webcams can also show their video to the audience. You can also use Microsoft Roundtable systems to show a panoramic video of a conference room to remote participants.

Schedule Meetings and Invite Participants - With the Outlook® Plug-In you can perform scheduling and invitation tasks directly from your Outlook interface without having to log into your Live Meeting account. Or with a single click you can ‘Meet Now’. The plug in lets you set up defaults and preferences including invitation copy and audio conference dial-in information. If you do not use Outlook, you can perform these tasks from within your Live Meeting account using your own email and calendaring application. There is also a Lotus Notes add-in to perform similar tasks.

Live Q&A - Audience members can ask questions and get answers without interrupting the presenter. While one person is presenting, another can serve as co-presenter and immediately respond to questions. Answers can be provided directly to the questioner using the ‘Private Reply’ or shared with the entire audience by using ‘Post to All.’

Seating Chart and Mood Indicators - Audience members can change their seat colours to visually communicate their level of understanding or desired pace without interrupting your session. The seating chart is a part of the Attendee pane and shows the mood of audience members.

Safe Transfer of Handouts - Distribute files during your meetings in their native file format, making it easy to provide relevant materials with no need to email them later. Live Meeting session files are virus-scanned during both upload and download when distributing handouts and when uploading all other files to the Live Meeting Server. Virus signatures are frequently and automatically updated.

Shared Notes - The shared notes feature is an effective way to allow notes to be created during the event that are available for all attendees to download. Basic formatting is available in the Shared Notes pane and the notes can be saved locally by each participant of the meeting.

Print to PDF - Presenters and Participants can save and print the presentation content locally. There is no waiting to distribute pertinent conference content – everyone has instant access to the materials that are being discussed.

Easy to install and use

Microsoft ® Office Live Meeting automatically downloads and installs on your PC the first time you join a show.

Check out Getting Started with Microsoft® Office Live Meeting (DOC 893KB), to find out how to make the most of your Live Meeting.

Pricing

Check out our competitive 'per minute' pricing. There are no hardware costs, ongoing monthly rentals and no set-up fees - you only pay for what you use.

Live Meeting costs $0.60 (excluding GST) per minute, per participant. This is payable by the Live Meeting account holder. Costs will be billed to your nominated Telecom account.

Charging begins when each participant joins the meeting, until they leave.

Analyse your web conferencing costs online using BillView Online

The cost of recording a Microsoft ® Office Live Meeting session is equivalent to the cost of another participant joining the conference - charging starts once recording has been initiated. Once a conference has been recorded, it can be downloaded and played at no extra charge.

An internet connection is required, so an ISP joining and usage fee may apply. Check out our great range of Broadband plans for business.

Telecom's standard Terms and Conditions apply, as well as the Microsoft Terms of Use which will prevail in case of any inconsistencies.

Apply online

Apply online or contact a sales representative on audio_helpdesk@telecom.co.nz or 0800 656 577.

Instructions and Plug-ins

Download the Microsoft Live Meeting 2007 offered by Telecom brochure.

Read the quick reference guide (PDF 183KB).

See the Microsoft® Office Live Meeting Getting Started Guide from the Microsoft Download Centre.

Download the Microsoft Office Live Meeting 2007 Client or the Conferencing Add-in for Microsoft Office Outlook from the Microsoft Resource Center.

Contact us

For assistance and training please contact the Microsoft ® Office Live Meeting helpdesk or phone 0800 656 577.

Minimum system requirements

Because Microsoft ® Office Live Meeting is delivered as a fully managed service, the only system requirements are for the client software that end users and presenters use to access a meeting. Following are the minimum system requirements for the Windows-based Live Meeting client:

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