Video Conferencing

Save time and money on long distance meetings with Video Conferencing or Teleprescence

Connect people in different locations nationally or worldwide using cameras and TV screens so you can see and hear each other in real-time.

Face-to-face communication is easy with live Video from one group's location to the other. Save time and money on out-of-town travel costs, participants can go to their nearest Video Conference bureau, or for large events we can set up in your chosen venues/hotels with help from one of Telecom's preferred Audio Visual Contractors.

Book a Video Conference now

Please complete the booking spreadsheet (XLS 43KB) and email it to us on vc@telecom.co.nz.

Or call us on 0800 500 707 for general enquiries, and our friendly knowledgeable staff will gladly help and advise you and answer any questions you may have.

Some uses for Video Conferencing

• Staff meetings
• Recruitment (Interviews)
• AGM's, company announcements
• Family occasions such as weddings or birthdays
• Distance learning or staff training
• Family celebrations

Video Conferencing benefits

Financial benefits

Reducing travel, and helping to eliminating travel costs, accommodation and other expenses such as meals. Transferring the savings is a benefit for today's cash conscious companies.

Time benefits

Meeting via technology can be a much better use of valuable time reducing the time spent travelling.

Work life Balance

Giving people the option to work from different locations, helping staff to retain a better work life balance.

How Video Conferencing works

During the video conference:

• Cameras simultaneously swap live pictures between the screens or projectors in each location
• Cameras are fully adjustable via a remote control, to accommodate all variations, such as close ups, wide shots, preset functions etc
• All VC's have picture in picture functions (pip) so you can see yourselves as well as the other sites
• Recording of the entire meeting for future reference is available, as well as data sharing (presentations) via the units simultaneously
• We also offer a bridging service, which allows Multipoint Video conferencing; this means you can have a call with numerous sites on different networks
• It is also possible to have Audio participants join the VC also, for those that can't make it to a site

Video Conferencing bureaus

These bureaus give you:

• the ability to hold face to face meetings with colleagues in New Zealand and overseas
• a convenient and cost effective way to meet
• easy to find locations with hosts to assist you with your conference needs

Bureau locations

Through our room providers we have access to rooms all over New Zealand, and the rest of the World. To set up a meeting at one of our bureaus, simply call our national booking centre on 0800 500 707. Our bureaus in New Zealand and globally are fully equipped to host video conference meetings.

The booking centres will co-ordinate the other national and/or international venues.

How to book a Video Conference

Who to call

Telecom's Video Conferencing booking centre on 0800 500 707

Business hours are between 7am and 5pm, Monday - Friday, excluding public holidays

Our email is: vc@telecom.co.nz

When to book

At least two working days prior for a national Video Conference

At least five working days prior for an international Video Conference

We are always flexible, and will try to meet any deadlines you may have

Bureau Hours

Most bureaus are available from 8.30am - 5.00pm

After hours requests can be made on your behalf

Equipment

Video Conferencing equipment comprises of a TV screen, speakers, camera and Microphone

You can share data from your laptop between locations ie: presentations, PowerPoint etc

Your Video Conference can be recorded

Need more information?

You can ask us your question 24/7 on 0800 500 708 or email us on vc@telecom.co.nz.

See also our Pricing, Cancellation and Testing information.

Helpful hints for the user

Before the conference

Confirm the conference details, including date, time and bureau location, with all participants, including the other end.

Appoint a conference Chairperson and a leader for each site involved.

Provide each conference participant with;

• a written set of objectives for the meeting
• an agenda
• details of any plans, reports, visual aids or other items they should bring to the meeting
• Have a dummy run before hand, to go over the content of your meeting.

Documents

Try using larger font so as participants can clearly read.

During a conference

Clothing - avoid wearing clothing with very bright or detailed patterns which may be distracting on-screen. Bright shiny jewellery should also be avoided, as it can reflect light and create a glare.

Introductions - ensure that the participants at each site have the opportunity to introduce themselves before the meeting begins.

Meeting Structure - make sure the agenda is closely followed, particularly the time allocated for each item. You may not be able to run over-time if the room is expecting another conference.

Participation - if you are involved in a multipoint conference, the conference chairperson should invite participants at each site to contribute to the discussion individually. In a multipoint conference avoid interrupting unnecessarily.

Movement - Fast movement is not always transmitted clearly on a video conference screen, and therefore should be avoided when possible.